Project Management for R&D

Project Game Rules


Project Game Rules are an agreement between the members of the team regarding the management of various issues. They are usually the result of discussions leading to a joint, and documented agreement.


Project Game Rules are just like any other contract. The vital point of a contract is that it forces the parties to consider their positions, expectations, and desires at an early stage, as well as understanding other team member's needs and positions.


A perfect contract never needs to be used. The process is sufficient to unite the team so that the game rules become a natural part of the working manner.


Game rules should cover issues like:



  • What type?

  • How often?

  • Who will participate?

  • What form should the minutes have?

  • Who is the chairperson?

  • Will the minutes be authorized?

  • How will the minutes be distributed and archived?



  • What information will be documented?

  • How will it be documented?

  • How and to whom will it be distributed?

  • Where and how will it be archived?



  • Who may make independent decisions and on which issues?

  • What decision-making process shall we use?

  • How do we resolve disagreements?

  • In which issues will joint decisions be made, consensus a must?

  • How will decisions be documented?

  • How will information on decisions be cascaded?

  • How will documentation be archived?



  • What information will be kept confidential?

  • What information may be supplied to outsiders, and who may provide it?


Social activities

  • Will there be any social activities, and if so, what, when, where, and how?


Roles, areas of responsibility, and powers of authority

  • What applies to the project manager?

  • Will, all the project team members, have equivalent roles, areas of responsibility, and powers of authority, or will they be varied?



  • How will we behave towards one another?

  • What is not acceptable behavior?

  • What social relations are covered by the rules?



  • What happens if the game rules are not followed?

  • Who monitors and checks?


It is vital to reach a high level of consensus; otherwise, the risk is significant that the rules will not be obeyed. An understanding of the needs of others and the acceptance that teamwork demands adjustment and compromise is required.